Terms of use

What AquaticsFlow is

A web app for running a swimming club: rosters, sessions, attendance, times, meets, fees and news for families.

Accounts

Keep your password to yourself: you are responsible for what is done with your account. A club admin creates the club and invites its coaches and families. A swimmer under 18 only has an account through their club, with a parent's consent recorded.

The club's responsibilities

The club decides what it records and must have the right to record it, including a parent's consent for each child. It keeps its information accurate and uses AquaticsFlow only to run the club.

AquaticsFlow has no way for an adult to message a child privately, on purpose. Coaches must not try to use it to do so.

Club plans and payment

A club's plan includes every feature. Its price is set by its number of active swimmers, paid monthly or yearly, and every plan starts with a 30-day free trial: cancel before it ends and nothing is charged. Prices are on aquaticsflow.com/pricing. A club that grows past its size is told so, and is never stopped from activating a swimmer.

A new club starts its free trial on Whop, with a payment method, before it sets anything up. Unless the club cancels before the 30 days end, the plan is then charged automatically, and it renews automatically every month or every year, at the price shown when the club chose it, until the club cancels.

Payments are taken by Whop. A club can cancel at any time in Whop (its account at whop.com, or the link in Whop's receipt email); it keeps its plan until the end of the period it has paid for, and nothing more is charged. A founding club's plan is free and is never charged.

AquaticsFlow+ for families

AquaticsFlow+ costs $3.99 a month per family and covers every child and guardian in the family. It adds full results, progress, World Aquatics points, meet entries and phone and email alerts. The first month is free: cancel before it ends and nothing is charged. After it, $3.99 a month is charged automatically until you cancel. The price is always shown before you pay.

After the free month, AquaticsFlow+ is charged automatically and renews every month until the family cancels. A family can cancel at any time and keeps AquaticsFlow+ until the end of the month it paid for. The schedule, attendance, announcements, meets, the latest result, illness alerts, consent and a copy of your data are always free.

Your data

A club's information belongs to the club. The club can download it at any time, and each person can download their own. Our privacy policy explains how we handle it.

Acceptable use

Do not try to reach information that isn't yours, disrupt AquaticsFlow, upload anything harmful, or use it for anything unlawful. We may suspend an account that does.

Availability and changes

We work to keep AquaticsFlow running and your data backed up, but we cannot promise it will never be interrupted. We may change and improve features, and we tell clubs about changes that affect them.

Liability

AquaticsFlow is provided as it is. As far as the law allows, we are not liable for indirect losses, and our total liability to a club is limited to what it paid us in the previous 12 months. Nothing in these terms removes rights you have by law that cannot be removed.

Ending

A club can stop using AquaticsFlow at any time, and should download its data first. We may close an account that seriously breaks these terms, with a warning first where we reasonably can.

Governing law

These terms are governed by the law of Mozambique. Any dispute goes to the courts of Maputo City, unless the law of the country where you live gives you the right to take it to the courts there. Nothing here removes the protections that law gives you.

Changes to these terms

If we change these terms, we update the date at the top and tell clubs in the app before an important change takes effect.